Digital clutter is a whole other beast, am I right?
I can't imagine that I'm alone here, so today I wanted to talk about how I've finally mastered keeping things stream lined and organized on the interwebs. I've got 5 tips that have proven to be realistic, time case sensitive, affordable and just plain old EASY.
So lets dive in, shall we?
1. GET DROPBOX. LIKE, RIGHT NOW.
If you don't have Dropbox already, now is the time. I can't even express how much easier life became for me once I realized I had all the documents I needed (pricing sheets, client info, contracts, tax info, etc) in one place. If anything, it acts as a safety net should I miss-place something. They have an app (of course), so I can log in from any computer or my phone at any time.
I also use Dropbox as a way to organize some of my images. For instance, I house A LOT of my all time favorite images in a folder called, creatively enough "Instagram." Each time I have a photo that I really, really love and know I want to show, I put it into this trusty little folder and download it whenever I'm ready for its debut. This also saves SO much room on my phone (the dreaded "no more storage" message will kill us all.)
2. CREATE PHOTO ALBUMS ON YOUR PHONE.
Assuming you all have iPhones & Macs (which is so stupid, since I know not all of you do), the ability to create albums within your camera roll is amazing and overlooked far too often. I started doing this about a year ago and my Type A ways have never been happier. What are some of the albums I have? Well, they get quite specific. Here are some examples: Mom, Dad, Friends, Jasper, a new album for any place that I travel, nieces and nephews.. you see where I'm going with this? You can make an album for anything.
So now, whenever someone says, do you have any photos of Jasper? Or your baby niece Juno? I can quickly respond with, "Hell yes I do" and I can find one or one thousand in under 30 seconds.
The other obvious bonus here is when you sync up your phone to your computer (which you should do at least once a month to protect your photos and videos!) is that it transfers those albums into your iPhoto. One less thing to organize on my computer.
3. USE TIME MACHINE &/OR DO REGULAR BACKUPS.
Don't mess here, guys.
It's like that whole thing where people say "I don't need insurance, nothing's ever happened!" and then their phone falls in the bath tub the next day.
You may not need it, but you should do it anyway. Because, life.
Both my desktop and my laptop are hooked up to Time Machine, but I always take it one step further by having two hard drives plugged in side by side. Each evening, if I've done anything new, I'll simply transfer whatever document/folder/etc I worked on that day to said hard drives.
Once you've made it a part of your wind down from your work day, it'll become second nature. And no, one backup method is most definitely not enough ;)
4. CREATE A MASTER FOLDER.
I don't know about you, but I can't stand it when I have random folders all over my desktop. It drives me nuts and makes me feel so cluttered. Instead, I have a master folder called "Cassandra Photo" as well as another folder titled "Hard Drive" that sits in the left hand corner. Within the CP folder, I have multiple folders that are labeled specifically for their purpose, starting with the year.
Here's an example of a folder within my master.
For Clients > Pricing Collections PDF > International Wedding Collections PDF > Client Contracts PDF > Print Release Form PDF
Can you even imagine if all of that was on my desktop for each individual client?
5. MAKE YOUR DESKTOP WORK FOR YOU.
I'm very much a visual person. I always have been, so the desktop image (as stupid as it may sound) completely matters. I always choose something simple, calming and non-distracting. Right now? It's a picture of a rock canyon in Joshua Tree with sunset hues. The sunset is one of my all time favorite things (alongside the moon ;) so each day when I'm slaving away on my desktop, having this to look at puts me at ease.
I hope these tips are helpful for any of you who may feel a bit frazzled with their online space. Just like anything in life, too much clutter and chaos is bad for the soul (and the head space), and with us spending so much of our time on the internet these days, it's crucial we take control and create a peaceful environment where we're free to create. Keep on. x
Photographer. Stylist. Writer.